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All PIO card holders living in Ukraine must make sure that their cards are converted to OCI card before 30.06.2017. There will be no further extension of this deadline. Please contact Second Secretary (Consular), Phone No. +380-933559958 and +91-44-4686670, Email: cons1.kyiv@mea.gov.in for fixing a date/time for this conversion.

Merger of PIO Card with OCI Card

List of countries exempted from requirement of visa for Diplomatic, Official/service and Ordinary passport holders of Republic of India.

Indian Community Welfare Fund (ICWF):

The Embassy of India, Kyiv, with the approval of Ministry of Overseas Indian Affairs, has established Indian Community Welfare Fund.

Objective of the Scheme:

The Indian Community Welfare Fund (ICWF) is aimed at providing the following services on a means tested basis in the most deserving cases:

» Boarding and lodging for distressed Overseas Indian workers in household/domestic sectors and unskilled labourers;
» Extending emergency medical care to the Overseas Indians in need;
» Providing air passage to stranded Overseas Indians in need;
» Providing initial legal assistance to the Overseas Indians in deserving cases;
» Expenditure on incidentals and for airlifting the mortal remains to India or local cremation/burial of the deceased Overseas Indians in such cases where the sponsor is unable or unwilling to do so as per the contract and the family is unable to meet the cost.

Source of funding:

A. Service charge on consular services:

In addition to the fees specified in the website, a compulsory service charge of USD 2/- will be levied for Passport, Visa, OCI, PIO cards, attestation of documents, and other miscellaneous consular services rendered by the Mission to Indian nationals w.e.f. 02 Dec, 2013.

B. Voluntary contributions by Indian community:

Indian community members may like to contribute towards the fund for which a proper receipt giving names and addresses of the contributors will be issued by the Mission

Passport & Consular Services:

Welcome to the passport services of the Embassy of India, Kyiv. Applications for Passport and consular services can be made at the Consular Section of the Embassy, which is open from 09:00 hours to 11:30 hours on all Monday to Friday. Passports, after completion of the service requested, can be collected from 15:00 and 15:30 hours on the date indicated. Fees for passport services are accepted at the Embassy in cash in US dollars. Application forms and suggested formats for affidavits etc. can be downloaded from this website or obtained from the Consular counter at the Embassy. For any clarification or further information, please call or e-mail as per information in Contact us.

New Passport on Final Expiry:

Application form (Form 1) duly filled and signed to be submitted along with 3 photographs and the old passport along with a photocopy of the first and last page of the passport. The photograph should be in colour and of size of 2x2 inch (50 mm x 50 mm)
Fee: USD 75 for 36 page passport or USD 100 for 60 page jumbo passport
Applications for new passport can be submitted within one year before the final Expiry of the current passport.

Time Taken: *

» Normally 25 days if the Original Passport (10 year validity) issuing authority is this Embassy.

» If the passport was issued by any other authority, at least 40 days or before if clearance from concerned authorities is received.

Duplicate Passport in lieu of lost/damaged passport:

If you are on a short visit to Ukraine and have lost or damaged your original passport you can approach the Consular Section for either a Short validity passport (or an emergency certificate).

Application form (Form 3) duly filled and signed to be submitted along with photograph.

» Supported by police report regarding loss of passport

» Sworn Affidavit for duplicate passport.

» Photocopy of the lost passport (if available). The application should be supported by any other document issued to the applicant in India - driving Licence, ration card, voters Identity Card, etc.

Fee: USD 150
Time taken: Till clearance is received from the authorities is concerned.

Emergency Certificate

Form for issue of Emergency certificate to be duly filled, signed and submitted along with 3 photographs.

» Details of the flight and transiting country should be mentioned.
» Photocopy of the passport held.
» Any other document to establish Identity.

Fee: USD 15
Time taken: Only on establishing Identity.

Passports for Minors (< 18 years)

Original and photocopy of the Birth Certificate issued by the hospital/commune parents' passports in original and copies, application form (Form 1), duly filled in and signed / thumb impression of child, three recent photographs, marriage certificate(if the name of the spouse is not endorsed on the respective passport).

Fee: USD 50 for 5 year validity passport of 36 pages.

Please ensure that column No.19 on page No.4 of the application form (declaration of parents/guardian if applicant is minor) is duly filled in and signed by both the parents.

Passports for Children of Indian origin born in Ukraine

Children's name cannot be entered on their parent's passport any more. For a child to be given an Indian passport his/her birth must have been registered with the Consular section of the Embassy within three months of birth. To apply for issue of a new passport to a child you must fill out

Application form (Form 1) duly filled and signed to be submitted by either of the parents along with:

» 3 photos of infants with eyes open

» Photocopy of the passports of the parents.

» Photocopy of the child's birth certificate issued by hospital (along with original)

Fee: USD 50 for a 36 page passport of 5 year validity

Miscellaneous Services

Change of Appearance

Application form (Form 1) duly filled and signed along with 3 photographs to be submitted along with:

» Passport.

Fee: As applicable for new passport
Time taken: 25 days

Change of Address

Application form (Form 2) duly filled and signed along with 3 photograph to be submitted along with:

» Passport.

Fee: USD 10
Time taken: Normally 3 days

Change of Name

Application form (Form 1) duly filled and signed along with 3 photograph to be submitted along with:

» Passport.

» Cuttings of two leading newspaper (one in India and the other in Ukraine) carrying advertisement notifying the change of name and asking for any objection thereof to be reported to Embassy of India within 30 days of the publication.

» Sworn Affidavit in the prescribed format

Fee: As applicable for new passport
Time taken: 25 days.

Change of maiden name upon marriage or re-marriage or divorce or death of spouse

Application form (Form 1) duly filled and signed along with 3 photograph to be submitted along with:

» Passport.

» Marriage certificate (or divorce deed or death certificate) duly attested by the Home Department of the State Government concerned and counter attested by the Ministry of External Affairs,Attestation Cell, Jawaharlal Nehru Bhawan, New Delhi.

Affidavit in the prescribe format joint photograph (in case of marriage or re-marriage)
Fee: As applicable for new passport
Time taken: 25 days.

Change of Signature

Application form (Form 1) duly filled and signed along with 3 photograph to be submitted along with:

» Passport.

» Sworn affidavit (General).

Fee: As applicable for new passport
Time taken: Normally 25 days.

Change of any particular mentioned under lamination cover - Correction of spellings of names, Date of Birth etc.

Application form (Form 1 or Form 2) duly filled and signed along with 3 photographs to be submitted along with:

Other Miscellaneous Services

Deletion of spouse's name

Application form (Form 2) duly filled and signed along with 3 photograph to be submitted along with:

Inclusion of spouse's name

Application form (Form 2) duly filled and signed along with 2 photographs to be submitted along with:

Extension of validity of passport

Application form (Form 2) duly filled and signed along with 3 photographs to be submitted along with:

Any other service

Application form (Form 2) duly filled and signed along with 2 photographs to be submitted along with:

Passport Application Forms

Miscellaneous Passport Application Forms are available for download here.

Passport fee schedule

In addition to the fees specified below, a service charge of USD 2/- will be levied for Passport, Visa, OCI, PIO cards, attestation of documents, and other miscellaneous consular services rendered by the Mission to Indian nationals w.e.f. 02 Dec, 2013.

Ordinary passport (fresh or in lieu of an expired passport) of 36 pages. (No extra fee will be charged for renewals up to 10 years if initial validity is less) US$75.00
Jumbo passport (fresh or in lieu of an expired passport) of 60 pages US$100.00
New passport containing 36 pages with a maximum validity of 5 years for children below 18 years of age US$50.00
For replacement of ordinary passport of 36 pages in lieu of lost, damaged or stolen passport US$150.00
For replacement of ordinary passport of 60 pages in lieu of lost, damaged or stolen passport US$175.00
Miscellaneous Service on Passport ie US$10.00
Observations/Endorsements
Change in Address, Name of Spouse etc
Emergency certificate US$15.00
Duplicate Emergency Certificate in lieu of Emergency Certificate on ground that it has been lost, stolen, damaged or destroyed, or for any other reason. US$25.00
Renewal of Emergency Certificate US$15.00

Fees for Consular Services (Attestation & Legalisation)

In addition to the fees specified below, a service charge of USD 2/- will be levied for Passport, Visa, OCI, PIO cards, attestation of documents, and other miscellaneous consular services rendered by the Mission to Indian nationals w.e.f. 02 Dec 2013.

SL.NO TYPE OF DOCUMENT IN US $
1. Attestation of civil document (Affidavits, educational degree, sponsorship, certificates, wills, Power of Attorney etc.) 10.00
2. Attestation of Affidavits/documents pertaining to sale, purchase, power of attorney, mortgage, transfer, gift, etc. of real estate or moveable properties or issue of a document by a Consular Officer pertaining to such matters. 20.00
3. Attestation of Trade/Commercial documents or issue of any certificates pertaining to exports from foreign country to India. 50.00
4. Attestation of Trade/Commercial documents or issue of any certificates pertaining to exports from India to Foreign Country. 50.00
5. Attestation of Pension papers, life certificates etc. pertaining to pensioners. Gratis
6. Other miscellaneous attestations, issue of civil certificates, notarial services as per Consular Manual, not falling within any of above categories, registration of birth a certified copy of the entry. 20.00
7. Registration of death a certified copy of the entry. Gratis

Certificates and Attestations

The consular section of the Embassy issues a number of certificates and performs notarial duties by way of attesting documents.
They are as follows:

General Guidelines

1. To apply for any certificate, one has to fill "Form 2" form and submit it along with one photograph, appropriately pasted, and the passport.

2. For a child born in Ukraine to be registered as an Indian citizen, the application must be made within three months of the child's birth on the prescribed form. . At least one of the child's parent's must be an Indian citizen at the time of applying. Along with the application please enclose passports of both parents and a full version birth certificate of the child. Photocopies of the birth certificate and of the first four and last two pages of the parent's passports are also required. The fee for this service is US $25. You also need to submit an affidavit stating that your child has not acquired Ukrainian nationality.

3. For Police Clearance Certificate you are required to submit your passport along with photocopy of the first four and last two pages of your passport and a declaration as per standard format. The fee for this service is US $25.

4. To get any document attested by the Embassy, one needs to bring the document in original along with a photocopy, and valid passport. You will be required to sign the documents in the presence of Embassy officials at the service counter. Documents such as Marriage/Birth certificates which are in Ukrainian/Russian language and issued by the concerned authorities, should be submitted alongwith a self attested English translation for reference and record of the Embassy.The fees of USD 10/- for each attestation.

5. Educational degrees and other documents issued in India and presented at the Consular section for attestations must have been first attested by the State Government concerned (Home Department, General Administration) and counter attested by Consular Section, Ministry of External Affairs,Attestation Cell, LN Bhawan, New Delhi. The fee is USD 10/-/

6. For attesting power of attorney, the person has to sign in the presence of the Consular officer. A photocopy of the power of attorney along with two photos of the executant and photocopy of the passport may also be brought. The fee is USD 20/-.

7. Court decree dissolving the marriage or death certificate duly attested by the Home Department of the State government concerned and counter attested by Ministry of External Affairs, JNL Bhawan New Delhi. The fees is USD 10/-.

8. Marriage certificate, if from India should be attested by the Home Department of the State Government concerned and counter attested by the Ministry of External affairs, JLN Bhawan, New Delhi. The fees is USD 10/-

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