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Name and contact details of nodal officer

Public Information Officer:

Embassy of India
20-B, Maxima Berlinskogo Street Kyiv.
Tel: 4686661/4686219
Fax: 4686619
E-Mail: eoikmail@gmail.com
Appellate Authority:

Mr. Manoj Kumar Bharti
Ambassador
Embassy of India
20-B, Maxima Berlinskogo Street Kyiv.
Tel: 4686661
Fax: 4686619
E-Mail: eoikmail@gmail.com

Items (manuals) prescribed in clause (b) sub-section 1 of Section 4 which every public authority is required to publish within one hundred and twenty days from the enactment of this Act.

4(1)(b)(i) Particulars of organization, functions and duties of the Embassy
4(1)(b)(ii) Powers and duties of officers and employees of the Embassy
4(1)(b)(iii) Procedure followed in the decision-making process, including channels of supervision and accountability
4(1)(b)(iv) Norms set by the Embassy for the discharge of its functions
4(1)(b)(v) Rules, regulations, instructions, manuals and records held by Embassy or under its control or used by its employees for discharging its functions
4(1)(b)(vi) A statement of the categories of documents that are held by the Embassy or under its control
4(1)(b)(vii) Arrangement for consultation with or representation by, the members of the public in relation to the formulation of the Embassy's policy or its implementation thereof
4(1)(b)(viii) Boards, councils, committees and other bodies consisting of two or more persons constituted as the Embassy's part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public
4(1)(b)(ix) Directory of the Embassy's officers and employees
4(1)(b)(xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made
4(1)(b)(xii) Manner of execution of subsidy programmes, including the amounts allocated to such programmes
4(1)(b)(xiii) Recipients of concessions, permits or authorizations granted by the Embassy
4(1)(b)(xiv) Details in respect of the information available to or held by the Embassy reduced in an electronic form
4(1)(b)(xv) Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use
4(1)(b)(xvi) Names, designations and other particulars of the Public Information Officers
4(1)(b)(xvii) Such other information as may be prescribed

Particulars of organization, functions and duties of the Embassy

Article 4(1) (b) (i) of the Right to Information Act, 2005

The Embassy of India in Kyiv was opened in May 1992.

The Embassy is mainly responsible for developing and maintaining friendly relations between India and Ukraine in the fields of Economic and Commercial, Information, Culture, Defence, Political, Consular and Education and other areas of cooperation. It also looks after the interests of members of the Indian community in Ukraine. In the course of carrying out its responsibilities to this end, it interacts with different government departments/agencies, foreign diplomatic missions and UN representations based in Ukraine as well as various segments of people including members of the Indian community in Ukraine.

The Embassy has the following Wings which are responsible for the respective areas of their functions:

1. Commercial Wing
2. Information & Culture, Education & Technical Cooperation Wing
3. Administration Wing
4. Military & Naval Wing
5. Air Wing
6. Political/Consular Wing

Powers and duties of officers and employees of the Embassy

Article 4 (1)(b) (ii) of the Right to Information Act 2005

Financial powers of the officers of the Embassy have been detailed in the Delegated Financial Powers of the Government of India's Representatives Abroad.

Other powers of officers handling consular/passport/visa work are derived from the Passport Act. (Please see RTI link at http://www.mea.gov.in)

The specific duties of the passport officers towards the public have also been outlined in the Embassy's website (http://embassyofindiaukraine.in).

Other duties of the officers and employees of the Embassy flow from the Allocation of Business Rules as outlined in Chapter I. (Please see RTI link at http://www.mea.gov.in)

Procedure followed in the decision-making process, including channels of supervision and accountability

Article 4 (1) (b) (iii) of the Right to Information Act, 2005

Guidelines for office procedures published by the Ministry of External Affairs which encompass those items of work that are frequently encountered by its officers are applicable to the Embassy. The Embassy also follows the guidelines issued by other Government of India Departments, particularly the Cabinet Secretariat (http://www.mpa.nic.in), the Ministry of Parliamentary Affairs (http://www.mpa.nic.in) and the Ministry of Personnel, Public Grievances and Pensions (http://persmin.nic.in).

Officers of the different Wings of the Embassy initiate and take follow up action, with the help of staff posted in their Wings, in accordance with departmental instructions which prescribe the level of final disposal and channel of submission for each category of cases. Final decision-making authority in the Embassy is the Ambassador.

Norms set by the Embassy for the discharge of its functions

Article 4 (1) (b) (iv) of the Right to Information Act, 2005

The norms established for passport and visa services have been outlined on the Embassy's website (www.embassyofindiaukraine.in). As far as other elements of the work of the Embassy are concerned, it is the Embassy's endeavour that all files are disposed of within seven days and replies to any letter or communication received sent within a fortnight.

Rules, regulations, instructions, manuals and records held by Embassy or under its control or used by its employees for discharging its functions

Article 4(1) (b) (v) of the Right to Information Act, 2005

>> IFS(PLCA) (Pay, Leave and Compensatory Allowances) rules.
These rules are only for official use.

>> Financial Powers of Government of India's Representatives Abroad.
These rules are only for official use.

>> Passport Act
Please see RTI link at http://www.mea.gov.in

>> In addition, the Embassy also utilizes relevant rules, regulations, and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules etc. These rules are in the public domain as printed, priced publications.

A statement of the categories of documents that are held by the Embassy or under its control

Article 4(1)(b)(vi) of the Right to Information Act, 2005

Please see RTI link at http://www.mea.gov.in

Arrangement for consultation with or representation by, the members of the public in relation to the formulation of the Embassy's policy or its implementation there of

Article 4 (1) (b) (vii) of the Right to Information Act, 2005

The Embassy's policy flows from that of the Ministry of External Affairs. There has been a healthy tradition of national consensus in the conduct of India's foreign policy. The elements of India's foreign policy are frequently debated in the Parliament and the Ministry of External Affairs benefits from the advice of the elected representatives of the people through the Standing Committee and the Consultative Committee of the Parliament on External Affairs.

Separately, through the Research and Information Systems (RIS), the Indian Council of World Affairs (ICWA), Indian Council for Cultural Relations (ICCR) and through its Policy Planning and Research Division, the Ministry of External Affairs organizes seminars and workshops on contemporary issues that provide useful inputs to the processes of decision-making and consensus-building and for the implementation of the decisions finally adopted.

The Embassy implements India's foreign policy formulated as above.

Boards, councils, committees and other bodies consisting of two or more persons constituted as the Embassy's part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

Article 4 (1) (b) (viii) of the Right to Information Act, 2005

The Embassy has a Complaints Committee for its women employees. Meetings of the Committee are not open to the public. Minutes of such meetings are not accessible for the public.

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

Article 4 (1) (b) (xi) of the Right to Information Act, 2005

Budget Estimate for the year 2013-14

Sl.No. Head of Accounts Approved BE 2013-14
(Rs. in thousands only)
1 Salaries 32580
2 Wages 201
3 Overtime Allowance 318
4 Medical treatment 2235
5 TE(Local Tour) 542
6 Travel Expenses (Others) 5699
7 Advertising & Publicity 393
8 Office Expenses 6444
9 Information Technology 525
10 Rents, Rates, Taxes 24515
11 Minor Works 315
12 Other Charges 370
  Grand Total 74137

Please see RTI link at http://www.mea.gov.in

Manner of execution of subsidy programmes, including the amounts allocated to such programmes

Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The Embassy does not have any subsidy programmes.

Recipients of concessions, permits or authorizations granted by the Embassy

Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

The Embassy does not grant concessions, permits or authorizations.

Details in respect of the information available to or held by the Embassy reduced in an electronic form

Article 4 (1) (b) (xiv) of the Right to Information Act, 2005

Please see Embassy's website: http://embassyofindiaukraine.in

Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

Article 4 (1) (b) (xv) of the Right to Information Act, 2005

Citizens can obtain information from the Embassy's website (http://embassyofindiaukraine.in). The Embassy has a library from which books, video and audio CDs can be borrowed during week days (Monday-Friday) from 9.30 a.m to 5.30 p.m. The Embassy does not have a reading room.

Names, designations and other particulars of the Public Information Officers

Article 4 (1) (b) (xvi) of the Right to Information Act, 2005

Public Information Officer in the Embassy:

Mrs. Yojna Patel
Deputy Chief of Mission
Embassy of India
20-B, Maxima Berlinskogo Street
Kyiv.
Tel: 4686661/4686219
Fax: 4686619

For the names and other particulars of Public Information Officers of other Government of India departments, please see RTI link at http://www.mea.gov.in

Such other information as may be prescribed.

Article 4 (1) (b) (xvii) of the Right to Information Act, 2005

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